All benefits of using cloud services
All companies need a solution to locating their files, and keep them in hard drives was the only option to back up all the files and documents, but now there is an estimation that shows near 85% of businesses worldwide are using cloud storage. And if you are among all those old fashion companies that use hard drives, this article would be helpful to know all the benefits of cloud services and the best cloud storage.
Cloud Computing Provides Scalability
Scalability is a significant challenge for most businesses, but with cloud computing, it can be solved. Most traditional applications have limited scalability options, but cloud computing providers can expand or shrink their capacity to match a company’s need. This is helpful for small businesses that do not yet have the resources or do not anticipate needing them, to handle a large number of files.
Cloud Computing Can Increase Productivity
Businesses can save time and money by using cloud computing. For example, companies can save on hardware costs by migrating their IT infrastructure to the cloud. In addition, employees located across the country or even the world can work together using cloud-based services. Cloud computing also enables more mobility for workers since they will always have access to files and programs while working outside of the office. This can decrease downtime, increase productivity and reduce labor costs for the company.
Cloud Computing Prevents Data Loss
Data loss is one of the most severe problems that face many businesses today. There are many opportunities to lose data with traditional computers: if a hard drive fails or an employee accidentally deletes a file, it can be lost forever. However, the data is stored and backed up remotely with cloud computing to be quickly restored if an outage occurs.
Cloud Computing Can Increase Security for Small Businesses
Small businesses can enhance their security by using cloud computing. Cloud-based storage solutions have remote backup capabilities, which means that data is stored offsite rather than in a physical location. This makes it more difficult for hackers to infiltrate the system and steal sensitive data. Any files that are saved to the cloud are also encrypted in transit and at rest. In addition, cloud providers provide security options that businesses can use to protect their information.
Cloud Computing Can Reduce IT Management Costs
The cloud can help small business owners reduce their IT management costs. Some cloud solutions offer automated backups, so businesses do not have to purchase additional hardware or software to perform regular backups. Cloud providers also usually offer a wide range of other services that can reduce overhead for the companies who use them, such as hosted email and DNS management.
Cloud Computing Fits in Well with Existing IT Systems
Many small businesses already have traditional servers and software programs, but the cloud can still be used with these systems to reduce costs and improve productivity. A hybrid cloud approach lets companies move some of their operations into the cloud while keeping other parts onsite or in a traditional IT setup. This allows businesses to get the most out of their existing systems while also taking advantage of cloud computing’s benefits.
Cloud Computing Offers a Flexible Platform for Businesses
A primary benefit is a flexibility, and small businesses can use this feature to make regular operations run smoothly. The cloud can help a company grow and scale its business by quickly adapting to changing market demands. The cloud can also be the ideal platform for businesses strapped for resources since it provides scalable on-demand capacity.
Cloud Computing Is Inexpensive
The cost of cloud computing is another significant advantage for small businesses, usually allowing them to save money by outsourcing their IT infrastructure. A cloud-based system is typically much less expensive than traditional servers or software. Many services are offered in a pay-as-you-go model that does not require long-term contracts or major capital expenses.
What are the best cloud backup solutions for small businesses?
Cloud services in a nutshell: This is the most basic definition of what cloud computing means. Think about all of the things you do on your computer—play games, watch movies, etc.—and all of those files live somewhere on a computer hard drive. When we discuss using cloud services, we discuss the ability to store and access files over the web. In many cases, this means that all of those games and movies you watch will be held on a server in a data center somewhere. That makes it possible for you to access them from just about anywhere (any computer or mobile device with an internet connection).
- Ubuntu One
Ubuntu One is a simple cloud solution for individuals who use the Ubuntu operating system. It offers 5GB of free storage, and it already comes bundled with the latest version of the Ubuntu OS. All users have to do is log in using their Ubuntu One account, and they can access all of their files on any device securely.
- Google Drive
Another simple cloud solution for individuals who use Google’s products is Google Drive, which offers 15GB of free cloud storage to anyone with a Gmail account. The service integrates seamlessly with your Google Docs and other services, so you can access your files wherever you are (as long as there is internet access).
In addition to cloud storage, Box also offers online file sharing and collaboration tools that can help make businesses more productive. All users have to do is upload files into their account, share them on a company intranet or designate which employees have access to specific documents. The service enables companies to create custom workgroups that can be used for any purpose. The system also lets users set permissions levels so only certain people can see sensitive information.
Many users know Dropbox to share large files with employees or coworkers, but it also offers more features than most other services on this list. The company recently unveiled its file syncing service called Carousel, making it easier for customers to store and access photos and videos taken on their mobile devices.
- Microsoft OneDrive
Since it comes from Microsoft, OneDrive is probably the best cloud solution for individuals who already use a wide range of Windows-based products. The service integrates with Windows 8 and later, and it also connects to other Microsoft services like Office 365. OneDrive offers 5GB of free cloud storage for everyone, but you can get more space by using the system to store your OneNote notebooks or files from other apps.
- Box for Business
Box for business could be a nice option if you want a simple way to manage all of your company’s files. The service offers unlimited storage and file sharing so that everyone can access the same documents at any time. It also lets you control security settings with password protection and encryption, so only authorized users can see sensitive information.
If you need a way to share files on an intranet or directly with employees securely, FileCloud is worth checking out. The service can work as a simple file sharing tool, but you can also create custom workgroups that let employees access various file types. Also, the system provides advanced security features that let you set permissions levels for specific groups or even individual users.
- Google Apps Vault
Finally, Google also offers its email archiving service called Google Apps Vault. Last year, the company launched the service to help organizations retain and protect emails while making them easier to find. All users have to do is upload their messages, and the system searches for specific information or keywords to create a searchable archive of all correspondence.
Many people rely on cloud-based file storage services like Dropbox when they want to share large files with others, but SugarSync is a good option for businesses that want to store and share a large number of files with employees. The service lets you access your documents from any device, and it also enables users to share folders or work on specific files together in real-time using the latest version of its Web app.
- Box Notes
As previously mentioned, Box also offers a file sharing and collaboration tool called Box Notes. The service lets users create new files or notes from anywhere on any device. It features the ability to insert videos, images, and other multimedia assets into the system’s documents. While Box Notes doesn’t offer as many features as Google Docs, it is still worth considering creating a more streamlined file storage and sharing system.
- Dropbox Paper
Dropbox recently launched a new project management application called Dropbox Paper, which is designed to offer an easy way for teams to stay in sync while managing their projects on mobile or desktop. While the service doesn’t provide the same level of flexibility as tools like Trello, it offers a secure and familiar environment to keep everyone on the same page.